Punchout Catalog – Common Questions..

A PunchOut Catalog, more accurately called a PunchOut Website, is a method for a corporate purchasing agent to purchase from a supplier’s website from within the buyer’s own procurement application or hosted eprocurement system.

A PunchOut website is a standard ecommerce website using the special capability to communicate directly with a procurement system through cXML and return a pending purchase order back to the purchaser so that they don’t must enter product information within the procurement system.

To know a PunchOut, it’s essential to understand modern procurement systems and where punchout suits the photo. With traditional procurement systems, supplier catalog items will be entered within the procurement system whenever a purchase order was being created or even the item will be found in the procurement system master catalog and included in the investment order. As time passes, procurement systems gained the opportunity to import supplier catalogs straight into the procurement system. The buying organization, usually the purchasing department, had the duty to enter the catalog information, convert it in one electronic form to another, and sustain costs.

After their founding in 1996, Ariba® introduced the Catalog Interchange Format (CIF); this standardized electronic file format for supplier catalogs eliminated the requirement for buyers to manually enter item information or convert files from one format to another. Through the CIF standard, suppliers could easily publish catalogs and buyers could easily import them. Instead of concentrating on mundane catalog management, purchasing departments could allocate more time on spend management.

The Catalog Interchange Format is perfect for catalogs that infrequently change. If a supplier sells a widget or performs something that stays the identical for a long time of time, a CIF file is the simplest way to communicate catalogs under one thousand items. Within this global economy with nimble suppliers, mass customization, and commodity pricing, a catalog of static information, fixed pricing, and also the inability to customize is a concern.

Within the consumer world, the remedy to your static product catalog, and in many cases its replacement, is definitely the ecommerce website. For any corporate purchasing agent working in a procurement system or hosted eprocurement website, accessing an external supplier website isn’t possible. Even though it were possible, there was clearly no standard method to automatically go into the item information from the website in to the procurement system.

Most of the time a static catalog as well as the lack of ability to exchange information having an ecommerce website reintroduces significant work with the purchasing department. To address this issue, an electronic aniwag interchange standard referred to as Commerce eXtensible Markup Language (cXML) and PunchOut concept was created by the cxml.org industry consortium.

Through cXML and the PunchOut mechanism, buyers can access a supplier’s PunchOut-enabled ecommerce website, be automatically logged in, search the catalog, configure items, add these to the shopping cart, and return the cart as being a pending purchase order returning to the procurement system. In short a PunchOut website is actually a standard ecommerce website with all the special ability to communicate directly having a procurement system through cXML and return a pending purchase order back to the customer so they don’t must enter product information inside the procurement system.

When a CIF catalog is static, punchout is a dynamic product and a service catalog is dynamic platform permitting current information, product configuration, and real-time price and availability.